Free QuickBooks Expense Report Template

Some expenses are routine (like rent for an office), and these expenses are accounted for in recurring expense reports. If you’re a larger business, you’ll also have department-specific expense reports. This simple company expense report template is ideal for businesses that need to record and organize their daily operational costs. Within this template, you’ll be able to categorize your spending to get a clearer picture of where company money goes each month. In this guide, you’ll find several free Google Sheets templates designed to cover common business scenarios. From simple expense sheets to travel expense report templates, we’ve got you covered.

Form PFA822 Statement of Income and Expenses – British Columbia, Canada

Excel expense tracker templates are customizable, meaning you can change them based on your needs and requirements. You can add or remove rows and columns, adjust formatting, and include formulas to automate some of the calculations. what is an expense report with downloadable template for There are many types of expense reports that you need for different occasions. As a business, you should have monthly expense reports to keep up with the overall costs of your business from month to month. Long-term reports can help you get a bigger picture of where your money is going.

Finally, the grand total of the expenses can be found towards the top right part of the template under Expense Report Total. The next section allows you to add the Expense name, Date, and Account. You can also add the expense amounts directly in the Hotel, Meals, and Other sections.

Even our secure timesheets help by tracking labor costs to help keep projects delivered within their budgets. You can create expense reports in no time while keeping track of your finances with QuickBooks. These expense reports provide you with useful information so you can make key decisions and understand the profits or losses your business is making. However, you may want to shift to expense tracking software once your business grows, and the number of expenses increases. As a result, expense reports help you itemise expenses by tax categories, fast tracking your taxes as there are certain expense categories on which deductions can be claimed by you as a business. Travel-related expenses, like airfare, travel meals, car rentals, lodging, or other business expenses, like meals, office supplies, or mileage when an employee uses his vehicle for business travel.

Organise Expense Receipts

In fact, 29% of business owners are looking to reduce expenses, according to the QuickBooks Entrepreneurship in 2025 report. Keep track of project costs based on hours, bill rates, and pay rates. Nothing on this page creates an attorney client relationship and is not legal advice.

Report Expenses as a Different Line Item

As such, they’ll need to provide proof of the incurred expenses by attaching the corresponding receipts. Many of the expenses incurred by your employees while at work are tax-deductible. However, tax deductions cannot be claimed for these expenses unless there is proof via a receipt. These are the sub-totals for each type of business expense included in the expense report. Following the reimbursement, the business can record the reimbursed amount as a business expense that impacts both the accounting profit and the taxable profit of the company.

• Totals update automatically as you enter values, no need to do the math yourself.
• But if you’re looking for a more streamlined and visually appealing way to present your expenses, consider using an expense report template.
• Download QuickBooks free Excel Expense Report Template and take control of your business expenses.
• Customizable reports get deeper into the details and can be filtered to focus on key metrics.
• Follow along as we break down the 10 best expense report templates for ClickUp, Excel, Word, and Google Sheets.

Printable Employee Mileage Expense Report Template in Word

• They can share files, comment at the task level and stay updated with email and in-app notifications.
• For example, change “Food” to “Groceries” or input your actual salary under income.
• The process often begins with the utilization of an Expense Report Template, which can come in various forms, including a Free Expense Report Template or a customized Expense Report Template Excel.
• In the digital age of cloud computing, businesses are using automated expense report softwares, like QuickBooks, to generate paperless expense reports.
• It ensures accurate record-keeping, simplifies reimbursements, and helps you gain valuable insights into your company’s spending.

They can share files, comment at the task level and stay updated with email and in-app notifications. Join teams at Avis, Nestle and Siemens who use our software to deliver successful projects. Quickbooks Online helps you to capture receipt images and save them, which get automatically matched to your expenses. By organising receipts in one place, this enables you to never miss a tax deduction. With Quickbooks Online, you can automatically sort expenses into the relevant tax categories, allowing your business to claim the relevant tax deductions.

Concur Expense is a solid and mature expense tracking solution that’s now part of SAP. While this makes it a better candidate for larger organizations, the product still has some difficulties in ease of use and pricing. For a complete understanding of your business and project-related spending, you can’t go wrong with any expense report template by ClickUp. Monitor your expenses and ensure you stay within your budget by using this expense tracker in PDF. Get this free Blank Per Diem Expense Report Template available in PDF to help track your employees’ business travel expenses on a daily basis.

Construction timesheet template

Excel allows users to use functions and formulas to automate calculations. By using formulas, I don’t have to worry about manually updating the totals in my spreadsheet. Using simple formulas also allows me to perform calculations with changing values.

More Metrics to Track and Analyze on Google Sheets

This is why expense reports are useful, they itemise the expenses which gives you an understanding of when, where, and on how these expenses were incurred. An expense report is a form used to report on expenses that are incurred while running a business. Feel free to make any changes and delete the previously added data to start from scratch.

Analyzing spending patterns will help identify areas where costs can be optimized, leading to better budget management and potentially reduced tax liability. Various expense categories will have a subtotal along with the total of all the expenses. Adding subtotals and the grand totals to your expense report will make expense tracking easy so you can see how much money is being spent. As a small business, preparing expense reports in Microsoft Excel is easy, but as your business grows you may need to shift to an expense tracking software.

They need to be planned, managed and tracked to deliver on time and within budget. Templates are static documents and not designed for how dynamic managing a project can be. For companies, using an expense tracker template ensures transparency and accountability. It simplifies the approval process, making it easier for managers to review and approve expenses systematically.